The idea of implementing a new software can be daunting. So daunting, in fact, that companies tend to postpone it so long that it never ends up happening. But here’s a question: What’s worse…having to implement a new process, or having a process that’s obsolete and inefficient?
Obsolete processes such as using paper or spreadsheets to capture data in the field could potentially be holding your company back. But if that’s not enough to convince you to ditch the paper and make the leap to a field operations management software, we have five very compelling reasons below.
Reduce the amount of time it takes to invoice customers
And reduce the amount of time it takes for you to get paid. Without a digital system to capture field data, paper tickets cause delays and errors in the billing process. Making sense of the tickets and pursuing missing paperwork causes administration costs to soar. Inputting data from paper tickets into accounting software is redundant, time consuming and prone to errors. The worst part? Your 90-day receivables countdown hasn’t even started. The job is done, payroll has been run half a dozen times and you have already paid the associated fuel and material bills.
A digital system to capture data and create invoices drastically reduces the amount of time needed to invoice customers and therefore, get your 90-day countdown started quicker, leaving you out of pocket for far less time.
View reports same-day
Part of the beauty of a digital system is that as soon as data is captured, it automatically gets sent to the head office, where reports can be viewed almost immediately. That means you know the profitability of a project while it’s ongoing, so you can make adjustments as needed. It’s just one of the many perks of going paperless.
Be in the know
What if you could prepare better, more accurate bids for projects? And potentially win more projects? When your data is on paper, it takes time to convert that information into a format that is helpful in putting together project bids. With a digital system, data is captured on site, in the field, meaning you don’t have to wait for reports to be created and sent to you. Companies who have real-time data can adjust quickly and adapt to a changing project landscape.
No more lost forms or tickets
And no more lost revenue. If field forms and tickets don’t have to physically make their way back to the head office, there’s no opportunity for them to get lost along the way. Remember those delays we were talking about earlier? Those are eliminated, meaning no revenue leakage from lost forms or tickets.
Environmentally friendly
Sure your operations are more efficient, but when you eliminate paper in the field, you are also reducing the amount of paper used by your company on a daily basis. It’s an added bonus. If that isn’t enough to get you interested, we spoke to one company who was able to reduce the amount they spent on paper by $50,000 a year by switching to a digital system.
A field operations management software can create efficiencies that are almost unimaginable today. To learn more about one of these systems, click here.